Give Every Exhibitor One Place to Get Event-Ready.
Replace scattered emails, spreadsheets, forms, invoices, and reminders with one personalized portal where exhibitors can manage everything they need for your event.
A better exhibitor experience. A lot less work for your team.
Exhibitor management shouldn't live in your inbox.
When every form, deadline, payment, and update lives somewhere different, exhibitors get confused, and your team becomes the help desk.
Scattered communication
Important updates, forms, and reminders disappear into email threads.
Missing documents
Logos, certificates, agreements, and other deliverables are buried across inboxes and folders.
Missed deadlines
Exhibitors don’t have one clear view of what’s complete, what’s overdue, and what’s next.
Endless status questions
Your team spends hours answering, “What do I still need to do?”
Too many links and logins
Exhibitors bounce between forms, PDFs, payment links, and separate systems.
Multiple contacts, no shared view
Sales, marketing, finance, and booth staff all need access, but rarely have the same information.
The more your exhibitors can manage themselves, the less your team has to manage for them.
Give exhibitors control, without losing visibility.
Your exhibitors get a simple place to manage their participation. Your team gets a real-time view of everything happening across the event.
Fewer questions
Exhibitors can find their tasks, invoices, resources, and event information without emailing your team.
Fewer things fall through the cracks
Deadlines and requirements stay visible until they’re complete.
A better exhibitor experience
Every company knows what they’ve purchased, what they owe, what they need to submit, and what comes next.
Everything exhibitors need. One simple experience.
Start every login with exactly what matters.
Each exhibiting company gets its own personalized home base with upcoming tasks, outstanding balances, booth information, staff, and event resources all in one place.
Everyone knows what's due, and what's done.
Turn exhibitor requirements into clear, trackable tasks with instructions, deadlines, and completion status. Exhibitors always know what to do next, while your team can immediately see who is on track and who needs attention.
Example requirements for a sample event. Complete a task and watch both sides update.
Let exhibitors manage their own billing.
Exhibitors can see what they’ve purchased, review invoices, check outstanding balances, and make payments online, without asking your team for another invoice or payment link.
Let exhibitors keep their own information up to date.
Exhibitors manage their company description, logo, categories, links, and other event information themselves, keeping your exhibitor directory and floor plan accurate without another spreadsheet.
One company. Everyone who needs access.
Give multiple people from the same exhibiting organization access to the account, so sales, marketing, finance, and onsite staff can each participate without sharing credentials or relying on one primary contact.
See exactly what your exhibitor sees.
Jump directly into an exhibitor’s portal to troubleshoot questions, check their setup, or walk them through a process using the exact same view they see. No screenshots. No guessing. No “what do you see on your screen?”
See who is ready, and who needs attention.
Track tasks, payments, participation, and progress across every exhibitor from one organizer dashboard. Instead of chasing everyone, your team can focus on the companies that actually need help.
Everything exhibitors need to find, without asking you.
Give exhibitors one place to access event resources, submit required files, upload assets, complete forms, and find important information throughout the event lifecycle.
One connected journey from purchase to event-ready.
ExpoGenie connects the entire exhibitor experience, so information flows forward instead of starting over at every step.
Discover
Explore available booths and sponsorships.
Purchase
Buy booths, sponsorships, and add-ons online.
Select
Choose available space on the interactive floor plan.
Prepare
Complete tasks, submit requirements, and upload assets.
Pay
Manage invoices, deposits, and outstanding balances.
Add Staff
Manage the people representing the company onsite.
Event-Ready
Everything complete. Everything accounted for.
Keep ExpoGenie connected to the rest of your event tech.
Connect exhibitor operations with the systems your organization already uses for membership, registration, payments, accounting, CRM, and more.
Sync members and exhibitors with your AMS.
Connect your event management workflows.
Push invoices and payments into your accounting.
Accept cards and ACH online.
Process payments through your existing gateway.
Connect to thousands of apps with no code.
Sync exhibitor registrations from Swoogo.
Export booth and sponsor data to Sheets.
Push exhibitor leads into your CRM.
Less administration. Better exhibitor experiences.
saved by centralizing exhibitor operations
“ExpoGenie saved our team over 100 hours of manual work.”
The Obesity Society reduced exhibitor questions by approximately 80% by giving exhibitors a self-service experience.
NJAA brought exhibitor management, sponsorship sales, and invoicing together in ExpoGenie.
The portal gets even better when everything is connected.
Booth sales are one part of the ExpoGenie platform.
Turn sponsorship commitments into clear, trackable deliverables.
Manage invoices, deposits, balances, and payment status in one place.
Sell booths, sponsorships, and add-ons through one connected buying experience.
Questions event teams ask us.
Does each exhibitor get their own login?
Each exhibiting organization gets its own account, and multiple contacts can be given access when needed.
Can exhibitors pay invoices through the portal?
Yes. Exhibitors can review purchases, see outstanding balances, and make available online payments directly from their account.
Can multiple people from one company access it?
Yes. ExpoGenie is built around the exhibiting organization rather than a single person, allowing multiple contacts to participate in managing the account.
Does it work across multiple events?
ExpoGenie can support organizations running multiple events while keeping exhibitor information and event activity organized.
Can organizers see exhibitor progress?
Yes. Your team can see tasks, payments, participation status, and other exhibitor activity from the organizer side.
Can our team see what an exhibitor sees?
Yes. Organizer impersonation lets authorized staff enter an exhibitor’s portal so they can see and troubleshoot the exact experience that exhibitor sees.
Get exhibitors up and running without creating another project for your team.
Onboarding is built around your event, not a months-long IT project.
Configure your event, exhibitor experience, tasks, products, and floor plan without a months-long implementation.
Connect ExpoGenie with the systems your organization already relies on.
Get hands-on onboarding and ongoing support from a team that understands exhibitor and sponsorship operations.
Spend less time managing exhibitors. Give them a better way to manage themselves.
See how ExpoGenie can bring tasks, payments, company information, booth staff, resources, and exhibitor communication into one connected experience.