8 Secrets about Floor Plan Management with Digital Tools

There are numerous things that exhibitors consider before investing in an event such as leads gathered, survey responses completed, social shares posted and of course the return on objective (ROO). However, another very important consideration is the space offered by the service providers and how it correlates with their product.

A successful floor plan should seek to create an exhibition floor plan that provides: the availability for seating, eating, educational and entertainment spaces, plus the aisles and traffic routes flowing between. Moreover, it should also reduce choke points and long queues and most importantly lets attendees stay immersed in the moment which means not wandering around trying to find the registration desk or their assigned seats.

What is an exhibition floor plan?

A floor plan of your exhibition is not only a two or three dimensional rendering to show how the venue space is being used and forms the blue print your exhibition is built from, but they provide an aerial view illustration of a venue as well. Everyone involved in an exhibition – organizers, suppliers, exhibitors and visitors – will use it, so it’s pretty important to get it right. Floor plans are created using specialist software to broaden the platforms you can use them on and for pin point accuracy.

As we are living in a digital age, flow of information is no longer a problem thanks to smartphones and e-mail, etc., as messages cross global borders and distances in no time. As technology progresses new ways to manage your floor plans become available. For instance, utilization of technology, which can be accessed online 24/7, while designing the floor plan can make the management of your plan quick and simple. It doesn’t matter whether you’re in your office, in a meeting or at home, the technical floor plan can be accessed anytime, anywhere via mobile, laptop or tablet!

Make all of your event’s floor plans organized, efficient and comfortable with these secret layout tips.

Saves Time/Efficient

Out of all the shop floor management secrets we’ll review in this article, the most precious resource you have is time. Time is among the very few things that once lost can never be recovered. Time efficiency is the most important factor due to which companies knock the doors of floor plan management software companies.

As we discussed above, we are living in a world surrounded by technology. As a result, companies can no longer waste their precious time by relying on manual data and handle information manually. Such tech-savvy software reduces time and provides solution as well as increase profitability, efficiency, and value in the market.

Complete access and control of the exhibitor on the content

Managing your exhibition floor plan can be an onerous task, but we’ve made it much easier on you. Create your booths or add to your existing floor plan in no time. It’s also simple to edit existing booths. All you have to do is simply press the booth on your map and follow the instructions to edit, move, resize or remove the booth. After choosing your booth, you can click-to-pay simply and securely.

Ability to sell booths online

The floor plan management software allows you to produce a floor map of your show online with all the tables and booths. For booths that are available for purchase, exhibitors can simply click on the booth and buy on the spot by paying online. Since booth sales are real-time, exhibitors will see other booths selling and will be more inclined to to buy their booths earlier than usual.

Go Paperless, Save the Environment

The idea of an entirely paperless office has existed since technology became the basis of the modern workplace. Organizers can make almost any task self-serviceable and submit space applications and booth preferences or even complete the entire purchase online – from selecting space to executing the contract and making payments.

Moreover, the organizers can provide exhibitors with a custom “Check List” to guide them through the many tasks that are required leading up to the event itself minimizing chances of error and improving operational efficiency.

Real-time visibility

ExpoGenie is an all-in-one event management software which enables you to seamlessly manage your virtual, in-person or hybrid event from beginning to end within one system. The interactive dashboards with real-time information visibility allows managers to manage all the procedures better and come up with solutions making it more clear, well-organized, and quick.

Everything is just one click away

Do you want to make any announcements to the exhibitors? Do want the exhibitors to know about the changes you made in the show plan? You don’t need to send hundreds of emails to those exhibitors out there. ExpoGenie makes your life way too easy. All you need to do is schedule/plan the event through easy editing options (join, merge, and share) on the map as per your requirement and the changes will be applied in real-time informing all stakeholders of the event.

Improve Operations

The floor plan management software works on one-click method and enables your greater control and authority over the supply chain. Hence, if you want to make an announcement, update booth availability, emails, invites, or want to chat with people, you can do it instantly. The software collaborates with the department while smoothens the communication between them, ensuring everyone is collaborating and aware of the overall project condition allowing your exhibition to be clear, rapid, and efficient.

Quick Support

A floor plan management software is accessible and available anytime, anywhere, and whenever you need it. Along with that the chat support allows stakeholders to be in touch in multiple areas while establishing a dynamic network. This service allow the attendees to chat with each other directly through a safe and secure medium which eventually boosts the confidence and trust of the consumer by reducing hurdles and saving time and money.

What is ExpoGenie?

ExpoGenie is a one-shop-stop floor plan management software that plans and implements events and trade shows with smart tools that work incredibly to make your show a tremendous success. Our experts collaborate and communicate with the stakeholders to get desired outcomes. We also provide access to the global outreach while digitalizing the event.

Our floor plan management contains the following features:

• Exhibitors Promotion
• Easy Map Editor
• Map Embed
• Seamless Booth Selection
• Hover Over Details
• Exhibitor Categories
• Mobile Responsive

What ExpoGenie Offers?

ExpoGenie is a specialized floor plan management software for your physical and virtual shows. Our professional teams of floor plan management software communicate with the stakeholders to brainstorm ideas to make your event successful. We provide a roadmap to generate revenue through a global reach while taking digitalizing the event.

Contact us to take your show to a greater level now. We have solutions to your all event-related problems.