Floor plan management tools are ideal to organize datasets on the database. Previously, stakeholders managed numerous event-related things such as developing floor maps, selling booth sponsorships, schedule events, held activities, send invites and reminders, etc. and worked manually on spreadsheets that were very exhausting and tiring for them. Therefore, floor plan management tools introduced programs that reduced the time and efforts of humans. The floor management software is not just grid-tables to display information, but a powerful database that performs calculations in minimal time and digitalizes the information that can be reused anytime. Just not intimidating users, these programs can give numerous benefits to stakeholders.
We often see a debate on the advantages of spreadsheets and the benefits of digital floor management. Below are 9 ways that explicit digital floor plan management tools are better than spreadsheets.
A Central Resource
A platform that directly reaches the attendees is required in a trade show. Floor plan management tools are smart enough to organize, store, and retrieve information. They work as a central resource database that contains all sensitive data such as customers’ names, contact numbers, email IDs, etc. Of stakeholders. The built-in push notifications and email templates can be used at the eleventh hour without making any potential errors. Hence, exhibitors can see the information by using one platform.
Scheduling and Planning
Good scheduling and planning of your trade show are key to success. The trade show must not be boring and uninteresting enough to disappoint your audience. The content you have been selected while the process of call for the paper must be powerful enough to make a difference to your event. To make it interesting, stakeholders arrange a show schedule and plan in advance. The software allows you to assign tasks to the software and edit them if needed. Due to the physical environment, your show can be canceled so floor plan management software gives you an alternative plan for your venue. The updated information keeps users informed and aware of all matters related to the trade show.
Easy Sponsorship Options
Selling booths with powerful effective tools of marketing adds pressure to your team because the success of the show is calculated with the money one show has made. Reduce errors and correct information are necessary to take users’ experience to the next level. However, the floor plan management software is usually mobile responsive that allows users to book their booth and select, change, or choose location seamlessly. Easy map editor updates the real-time changes that reduce the reselling of the booths and sponsorships.
Engaging Audience In Activities
Generating great content for attendees is a tough task. The speakers must be able to educate yet entertain the audience. Without attendees’ participation, the success of the event is impossible. Physical show or virtual show both require optimum attendees’ engagement. Therefore, floor plan management software develops and manages all activities such as interactive sessions, group, and individual chats, speaker information. Moreover, it also generates the biodata of all guest speakers to attract the audience. Livestreaming, on-demand sessions, and live polls are a few additional features of the software. Open call for paper options to get useful suggestions and incorporate them to make a public-friendly event.
Sharing content with attendees and non-attendees is important while executing a show. The floor plan management tool is designed to share information quickly. Use webinars and videos are two modern ways to share information with the masses through push notifications and emails. The software reduced the efforts and hurdles of downloading spreadsheets to keep users’ updated. Moreover, it also helps to monitor session-related activities such as polling, quizzes, suggestions, etc.
Grow and Analyze Progress
Data-driven events are expected to get insights, but spreadsheets cannot provide such information. Spreadsheets are ideal to organize information, but database automizes the entire process and save the time of manual working. The floor plan management tools collect quantitative as well as qualitative data for brand marketing, get global rich leads, and improve the experience of attendees. The data also help organizers to reuse it for future event planning.
Better Marketing and Custom Branding
The purpose of the trade shows is to generate revenue and sell products in one go. Generally, it is expected that one-day event profit must be equal to the 6-months profit of a certain product. Floor plan management tools allow you to market your product with the help of logos, banners, flyers, emails, etc. Spreadsheets are unable to provide such facilities.
The floor plan management tool works as a one-stop solution to your multiple problems. An all-inclusive database builds a role-based exhibitor portal that creates a task list of all your staff to manage day-to-day activities. So, this manager will manage your all activities while updating all real-time information.
To smoothen the communication and collaboration, the software is helpful to support synergy and overlap information while sending mass messages and selling sponsorship of the booth. It never sends information twice or misses someone.
Floor plan management tools have lots of similarities that make us hard to decide which software is best for our trade show. Each software has its benefits and advantages for the event. However, before selecting a spreadsheet for your event, consider ExpoGenie as specialized software for your event-related problems. Let’s compare spreadsheets with ExpoGenie and find out why we are better than sheet, and how both programs work to achieve expected outcomes.
- Small scale data analysis
- Built-in function for solutions
- Data management when required
- Tables and charts for reporting
- PDF formats are available on the web
- Interactive dashboards with real-time information
- Scheduling and planning of the event through easy editing options of map
- Join, merge, and share data with other departments
- Quick arrangement of data and intuitive presentation as charts
- Easy data handling of large datasets