Let Exhibitors Register Their Own Booth Staff.
Give every exhibiting company a simple way to add, update, and manage its booth personnel while ExpoGenie enforces staff allowances, collects the information you require, and keeps your roster accurate.
Cleaner data for your team. A simpler process for every exhibitor.
Booth staff registration should not be another spreadsheet exercise.
Collecting names, emails, titles, badge details, and last-minute changes from every exhibitor creates unnecessary work, and often leaves your registration team cleaning up the data.
Staff lists arrive by email
Your team chases every exhibiting company for names, changes, and missing information.
Data comes in inconsistent formats
Spreadsheets contain incomplete fields, formatting errors, and information that must be re-entered.
Pass limits are difficult to enforce
It is easy for exhibitors to exceed the number of registrations included with their package.
Additional passes go uncollected
Without a connected purchase workflow, extra booth staff can create administrative work or missed revenue.
Duplicate registrations appear
The same person may be submitted more than once or registered through multiple channels.
Rosters change until event day
Names, emails, and staffing plans continue changing long after the first list is submitted.
Your team should not have to rebuild every exhibitor’s staff roster before it can be used.
Make booth staff registration self-service, and keep control of the process.
Exhibitors manage their own people while your team controls what information is required, how many registrations are included, and what happens when they need more.
Cleaner registration data
Exhibitors enter and update their own staff information using the fields your event requires.
Fewer last-minute emails
Each company manages its roster directly instead of sending every addition and correction to your team.
Limits and extras stay organized
Included staff allowances are visible, additional passes can be purchased, and your team no longer tracks entitlements by hand.
A simpler way to manage every exhibitor's onsite team.
Let every exhibitor build and maintain its own staff list.
Exhibitors can add, edit, and remove booth personnel directly from their portal, keeping responsibility for the roster with the company that knows it best. Collect the names, emails, titles, roles, and other attendee details required by your event without emailing spreadsheets back and forth.
Collect the information your event actually needs.
Define the information exhibitors must provide for each booth staff member, helping your registration and operations teams receive more complete, consistent records.
Connect booth staff limits to what the exhibitor purchased.
Set the number of staff registrations included with each booth or sponsorship package. Exhibitors can see how many passes they have used and how many remain.
An example package for a sample event. Set the allowance on the left, then register staff on the right until it runs out.
Turn extra booth staff into a simple online purchase.
When an exhibitor needs more registrations than its package includes, allow it to purchase additional passes through a connected checkout rather than requesting an exception by email. Protect included allowances while capturing additional revenue.
Catch problems before the roster reaches your registration team.
Use required fields and validation rules to reduce missing information, inconsistent entries, and duplicate staff records.
See booth staff across every exhibiting company.
View registered staff, available allowances, missing information, and additional pass activity from one organizer dashboard. Instead of opening one spreadsheet per exhibitor, your team gets a complete view of booth personnel across the event, and can export it for the registration, badging, or check-in workflow that needs it next.
From staff allowance to an event-ready roster.
ExpoGenie connects each exhibitor’s package, staff allowance, registration information, and additional purchases in one workflow.
Set the Allowance
Define how many booth staff registrations are included with each package.
Invite the Exhibitor
The exhibiting company accesses its portal and sees its available passes.
Add Staff
The exhibitor enters the required information for each team member.
Validate the Roster
Required fields, limits, and potential data issues are addressed before submission.
Purchase Extras
The exhibitor adds and pays for additional staff passes when needed.
Manage Changes
The company updates its roster as staffing plans change.
Export or Sync
Your team sends organized staff data into its registration, badging, or check-in workflow.
Move booth staff data where it needs to go next.
Export or connect exhibitor staff information with the registration, event management, badging, and data tools your organization already uses.
Sync members and exhibitors with your AMS.
Connect your event management workflows.
Push invoices and payments into your accounting.
Accept cards and ACH online.
Process payments through your existing gateway.
Connect to thousands of apps with no code.
Sync exhibitor registrations from Swoogo.
Export booth and sponsor data to Sheets.
Push exhibitor leads into your CRM.
Less roster administration across every event.
saved on manual work
“ExpoGenie saved our team over 100 hours of manual work.”
ACAMS reduced exhibitor administration time by 50% across its global Assembly events.
NWCA streamlined exhibitor management and reduced the administrative work required from its event team.
Booth staff registration works better when it is connected to the exhibitor account.
Keep company information, purchases, payments, tasks, contacts, and booth personnel organized in one exhibitor experience.
Give every exhibiting company one place to manage staff, tasks, payments, assets, and event information.
Connect each company’s purchases to its included staff allowances and available add-ons.
Review participation, registration activity, and exhibitor progress across the event.
Questions event teams ask us.
Who enters the booth staff information?
Exhibitors add and manage their own booth staff through the exhibitor portal.
Can we set different staff limits by package?
Yes. Staff allowances can be associated with the booth, sponsorship package, or product the exhibitor purchased, so different companies can receive different included quantities.
Can exhibitors purchase additional passes?
Yes. When an exhibitor reaches its included allowance, additional booth staff passes can be made available for purchase based on your event’s rules and pricing.
Can we require specific information?
Yes. Your event can define which information must be collected for each booth staff member.
How are duplicates handled?
ExpoGenie helps identify or reduce duplicate registrations using the information entered for each staff member.
Can exhibitors update their roster after registering?
Yes. Exhibitors can manage staff changes through their portal according to the deadlines and permissions configured for the event.
Can we export booth staff information?
Yes. Organizers can export booth staff data for registration, badging, check-in, reporting, or other operational workflows.
Does ExpoGenie print badges or handle onsite check-in?
ExpoGenie organizes and collects booth staff information and provides the data your registration or badging process needs.
Configure the rules once. Let exhibitors handle the roster.
Set your registration fields, included allowances, additional pass options, and deadlines before launch, then give exhibitors a clear process to manage their own people.
Configure allowances and registration requirements around your event and exhibitor packages.
Booth staff are managed inside the same portal exhibitors already use for the rest of their event participation.
Review, export, or transfer cleaner roster data without consolidating spreadsheets manually.
Stop collecting booth staff one spreadsheet at a time.
See how ExpoGenie can give exhibitors control of their own rosters while helping your team enforce limits, collect better data, and prepare accurate staff records for event day.