ExpoGenie+QuickBooks Online
Native integration

Keep event revenue clean in QuickBooks

ExpoGenie manages orders, invoices, and exhibitor payments, then keeps event revenue visible in QuickBooks Online, so finance sees itemized detail instead of manual entries.

Book a DemoSee how it works
Why ExpoGenie + QuickBooks

Event revenue that lands in your books as clean detail

Manage booth and sponsor orders in ExpoGenie, and keep the revenue visible in QuickBooks Online with far less manual entry.

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Itemized revenue

Booth fees, upgrades, and add-ons as line items, not a lump sum.

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Less manual entry

Event revenue syncs to QuickBooks instead of spreadsheets.

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Cleaner reconciliation

Fewer manual fixes at close.

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Finance-friendly

QuickBooks stays your accounting source of truth.

Who it is for

Built for finance teams tired of rekeying event revenue

If booth and sponsor revenue reaches QuickBooks as a lump sum or a manual journal entry, this integration is for you.

What finance teams typically struggle with

  • Rekeying event revenue into QuickBooks by hand
  • Lump-sum payments that do not reconcile to line items
  • Spreadsheets passed between the events team and finance
  • Month-end close that drags because the detail is missing
How it works

From booth order to clean books

ExpoGenie manages the event money; QuickBooks stays your accounting system of record.

1

Orders, invoices, and payments in ExpoGenie

Booth and sponsor orders, invoices, and payments are managed in ExpoGenie, tied to real bookings.

Why this matters
  • One place for event orders and invoices
  • Invoices tied to actual bookings
  • Payments captured with full detail
2

Itemized revenue into QuickBooks

Specific line items flow into QuickBooks Online, not just a single lump payment, so finance sees the detail behind every dollar.

Why this matters
  • Itemized revenue, not a single total
  • Fewer manual journal entries
  • Detail your finance team can trust
3

A cleaner month-end close

With itemized records in QuickBooks, reconciliation is faster and there are fewer manual fixes at close.

Why this matters
  • Faster reconciliation
  • Fewer manual corrections
  • Books that match what happened at the show
How it connects

ExpoGenie manages the money, QuickBooks keeps the books

Booth and sponsor revenue is managed in ExpoGenie and flows into QuickBooks Online as itemized detail.

Orders, invoices & payments
→
Accounting

QuickBooks stays your system of record · mapping is scoped with your team during onboarding

Customer story
"It was not great for tracking purposes at all. Sometimes you’d find a sales receipt that’s floating around and who knows where."
Krystal Humphrey, Deputy Executive Director, Bay Area Apartment Association

Bay Area Apartment Association now runs booth sales with ExpoGenie, Novi AMS, and QuickBooks Online connected in one workflow, with 100+ booth purchases on launch day and zero double-bookings.

FAQ

Frequently asked questions

Does ExpoGenie replace QuickBooks?
No. QuickBooks stays your accounting system of record. ExpoGenie manages event orders, invoices, and payments, and keeps the revenue visible in QuickBooks.
Does it sync itemized line items?
Yes. The integration is designed to sync specific line items rather than a single lump payment.
Is it a full two-way accounting sync?
It is not a full two-way accounting sync. Itemized event revenue syncs into QuickBooks Online, and we scope the exact mapping with your team during onboarding.
Do we use our own QuickBooks Online account?
Yes. Revenue flows into your own QuickBooks Online account.
Will this speed up month-end close?
Itemized records reduce manual entry and reconciliation, which helps close, though results depend on your process.
Keep your books clean

See event revenue flow into QuickBooks

Book a demo to see booth and sponsor revenue land in QuickBooks as itemized detail.

Book a Demo