Customers / Avionté Staffing and Recruiting Software
Customer story
Avionté streamlines sponsor management and modernizes lead retrieval
Avionté Staffing and Recruiting Software hosts Avionté CONNECT, an annual conference for staffing industry professionals, sponsors, and certified integration partners. ExpoGenie now runs the full sponsor lifecycle, from registration and booth management through lead capture and reporting.
7
Key capabilities implemented
Real time
Sponsor access to lead data
Self-serve
Booth staff registration
1 platform
Exhibitor management and lead retrieval
The challenge
Manual sponsor onboarding, badge registration tracked through multiple systems, and lead distribution that required staff intervention after the event.
The solution
ExpoGenie across the full sponsor lifecycle: a tiered sponsor registration portal, an exhibitor portal for booth staff, and lead scanning on mobile and web.
The outcome
Sponsors reach their own lead data in real time, and the events team no longer exports and distributes lead lists after the show.
Customer profile
A staffing software company with a growing partner conference
Avionté Staffing and Recruiting Software hosts Avionté CONNECT, an annual conference for staffing industry professionals, sponsors, and certified integration partners. The event features an active expo floor, multiple sponsorship tiers, and a growing ecosystem of technology partners that rely on the conference to build relationships and generate new business opportunities.
As the event evolved, the team needed a more efficient way to manage sponsor registration, booth staff, badge production, and lead retrieval.
At a glance
- Organization
- Avionté Staffing and Recruiting Software
- Industry
- Staffing & recruiting software
- Event
- Avionté CONNECT
- Program
- Expo floor, multiple sponsorship tiers, certified integration partners
- Team
- Internal events team
- Products used
- Exhibitor management + lead scanning
A look inside Avionté CONNECT
Avionté CONNECT · Sponsors, integration partners and attendees across the expo floor
The challenge
Manual onboarding, scattered systems, and leads handed out by staff
Before ExpoGenie, sponsor onboarding and lead management relied heavily on manual processes. Badge registration was tracked through multiple systems, booth pass usage was difficult to monitor, and lead distribution required staff intervention after the event.
The team also faced challenges managing Certified Integration Partners, a unique sponsorship category with different participation rules than traditional exhibitors. Tracking sponsor contacts, booth staff, and registration activity required additional administrative effort and limited visibility across the event lifecycle.
Sponsor onboarding handled through manual processes
Badge registration tracked through multiple systems
Booth pass usage difficult to monitor
Lead distribution required staff intervention after the event
Certified Integration Partners needed different rules than traditional exhibitors
Tracking sponsor contacts, booth staff and registration activity took extra admin effort
I was doing that all manually.
Emily HawkinsMarketing Manager, Avionté Staffing and Recruiting Software
The solution
One platform for sponsor registration, booth staff, and lead capture
Avionté implemented ExpoGenie to support the full sponsor lifecycle, from registration and booth management through lead capture and reporting. Exhibitor management and lead retrieval now sit behind a single login instead of two separate systems.
Sponsor registration portal
Tiered sponsorship packages with invoice based payments and terms and conditions management, so sponsors choose and confirm their package in one place.
Exhibitor portal
Sponsors register their booth staff, complete their assigned tasks, and manage their own sponsor account without emailing the events team.
Lead scanning app
Sponsors capture attendee information on-site and reach their leads in real time through both mobile and web applications.
Multi-user company accounts
Several sponsor contacts manage the same organization together, instead of one shared login per company.
Admin impersonation
The events team can step into a sponsor account to troubleshoot, manage registrations, and assist sponsors directly.
Sponsor reporting dashboards
Visibility into lead scanning activity and sponsor engagement across the event, without pulling a report by hand.
The results
A better sponsor experience with less administrative work
Self-service lead access
Sponsors reach their lead data through both mobile and web applications, without waiting on the events team.
No more manual lead distribution
Lead retrieval no longer requires the Avionté team to export and distribute lead lists after the event.
Real-time booth pass tracking
Booth pass usage and remaining allocations are visible as sponsors register their staff.
One set of users, not two
The unified platform eliminated duplicate user management across separate exhibitor and lead scanning systems.
Structured badge production
Badges follow a repeatable QR code workflow tied directly to attendee records.
Results at a glance
- Manual lead distribution replaced with self-service access to real-time lead data
- Duplicate user management eliminated by combining exhibitor management and lead retrieval on one platform
- Badge production streamlined through a repeatable QR code registration workflow
- Lead scanning adoption expanded following a successful initial rollout
- Real-time visibility gained into booth pass usage and sponsor participation across the event
It’s a big benefit for us to get all that data. So if there are things at the beginning, as soon as they select their package, if we need to get them set up, we can do that.
Emily HawkinsMarketing Manager, Avionté Staffing and Recruiting Software
Looking ahead
Lead scanning for every sponsor at Avionté CONNECT 2026
For Avionté CONNECT 2026, the team plans to expand lead scanning access to all sponsors after a successful rollout with a portion of the exhibitor base. Additional initiatives under evaluation include attendee data synchronization through Bizzabo, enhanced lead qualification workflows, and expanding lead capture opportunities throughout the event experience.
Keep exploring
More customer stories
Your turn
See how ExpoGenie helps conference hosts manage sponsors and capture leads
Join organizations running sponsor registration, booth staff, and lead retrieval on a single platform.