The floor plan management software is a platform for the exhibitors to see their trade show’s blueprint. A successful software guide yet helps you to harmonize at seating, activity rooms, conference rooms, cafeteria/refreshment spaces, entertainment spaces, walkways, walls, furniture, etc., and all in between. Hence, it minimizes the risks of choak, reduces the growth of the potential hurdles and mismanagement that lead to event failures. Layout plays an important role to make your event an immense success and provide a global reach in product marketing.
For a successful physical or virtual event, it is necessary to avoid making mistakes and follow some guidelines while selecting a layout for floor plan management software. In this article, we will discuss some best practices including some tips and tricks for beginners to avoid headaches and issues.
Things To Avoid While Choosing a Layout For Floor Plan
Overpopulating The Event
Physical event is liable to be stuffed. It is advised to never overcrowded the room, or add too many activities in one day schedule. Otherwise, your guests will get irritated and miss a few activities you have planned for them. It is better to do less than exhausting the guests with too much. Managing space either large or small is a tough task. However, you can make a few changes to present small spaces spacious and less physical proximity.
- Choose lighter tones of your color schemes along with fancy furniture
- Keep seats unreserved with small groups
- Make refreshment lounges with a proper sitting area
- Well-decorated with wall-mounted floor to save space
- Able to edit/move during/before event
Seriousness makes a trade show too much boring and robotic. The audience feels unmotivated and wastage of time and energy. Make room for ice-breaking activities along with regular activities to enhance participation such as quizzes, games, conferences, guest speakers, certification courses, etc. Remember! Your guests need attention so, treat them well. A lasting impression will surely bring business and long-term relationships with your visitors.
Avert Responses and Opinions
During virtual and physical events, complete the arrangement to get feedback from your stakeholders. The highs and lows of your guests will keep you informed as well as engage them in better ways. Take responses or opinions and incorporate feedback to let them feel heard.
Good Marketing Strategies
Select the best marketing email, messages, or promotional flayers according to your trade show needs and requirements. The strategy, language, and target audience would vary in all events. A good marketing strategy will track marketing campaigns including placing banners, logos, pictures, etc. to attract a global audience.
Once you select a layout in your floor plan management software, make it accessible for your audience. The exhibitors and visitors need to be well informed about the places of your hall. It will assist both the staff members to take your audience to the booth. Ensure the software supports mobile applications, tablets, and other smartphones.
All events are not indoor, some events are conducted outdoor after farsighted the weather conditions. Therefore, you need a plan B with Plan A. Of course, you and your attendees both don’t want any physical hurdles or unnatural events to affect the show at any cost. Though everything goes well, plan B will give you satisfaction and peace of mind. Your floor plan management software is capable enough to set up multiple plans easily. If some changes occur at the eleventh hour, you can send a new layout/map to the staff and attendees to reduce frustration and bunco.
Understand The Attendees’ Experience
Remember that large shows are immersive so never overlook the five senses experience of your stakeholders while selecting a floor plan layout/map. From decor to refreshments, everything must check all sensory aspects to make your experience good. One more thing that must be considered is a transportation and parking plan. Entry and exits must not be so distant for the attendees.
Using Free Tools and Generic Floor Plan Management Software
Never use free software solutions to your floor plan management because they do not give you any money-saving or time and effort-saving plan instead the auto-generated plans that lead to a flop event. However, correct floor plan management software plays an important role in your event management process. Before selecting it, you must know what software should offer you.
What Your Floor Plan Management Software Should Contain?
Floor plan management software should have the ability to streamline your event smartly while incorporating all your concerns and requirements. If your software tool will lack details, it will increase the chances of mishaps and mismanagements. Your map must show you the map/diagram of your hall including booths, conference meeting halls, tables, refreshment areas, walkways, parking, etc. in 2D. It is better if it is displayed in different colors for the identification of the booths. It must be able to generate floor plan mock-ups, able to do headcounts, manage orders, send receipts, book booths, and many more you would need to atomization of your event. Moreover, it must carry different templates and quick adjustment diagrams of your floor plan.
Expo Genie is one of the top floor plan management software for your physical and virtual shows that create several layouts for your small or large events. This tool an efficient tool that works incredibly to make your event successful. Our professional teams of floor management software communicate with the stakeholders to brainstorm ideas and get possible solutions. Our software plans the whole process and provides a roadmap to generate revenue through a global reach while taking digitalizing the whole event. The full atomization of the event gives you full control of the event and saves time and cost.
Our floor plan management contains the following features.
- Exhibitors Promotion
- Easy Map Editor
- Map Embed
- Seamless Booth Selection
- Hover Over Details
- Exhibitor Categories
- Mobile Responsive
Contact ExpoGenie to take your show to a greater level now. We have solutions to your all event-related problems.
Chief Revenue Officer